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Top 5 Excellent Benefits of Utilizing a Travel Management Tool

Managing a team of dedicated staff/employees and their travel arrangements will be a taxing gig that needs all the assistance you'll be able to get. Whereas company travel agencies are the usual go-to when it comes to booking hotels, airlines and transportation, they introduce several points of friction. In this increasingly connected day and age these points of friction simply don’t need to be there. Consider the role of the internet: over the past twenty years, it has discrupted every industry from leisure travel lodging to taxi services. Company travel management is no exception, with firms like ours operating to provide travel managers such as you with a lot of efficient and intuitive platform, a travel management tool to overhaul the complete method of ancient business travel booking.

SmartHRMS offers the worlds largest travel inventory along with powerful reporting features and management, permitting medium-sized companies (50-500 employees) to effortlessly manage the entire method in one single place - powerful, simple and 100% free. Submit travel advance request, tour plan, ticket booking request and receive approvals. Post travel, submit expense compensation claims as per travel policy by city region, designation, mode of travel, location and type of expense and receive approvals in real time using the mobile/pc app. Managers module allows viewing, validation and approval of claims with GST bifurcation reports and voucher printing. Systemizing your company’s corporate travel management offers a wealth of benefits to any travel manager needing to create their job easier whereas at constant time adding value.

Below are 10 Benefits gained from a digitized Travel Management Tool:

Generates Valuable Company Travel Data:

Outsourcing the majority of the flight and hotel booking to company travel agents only serves to take it out of yours, robbing you of valuable information that may serve to enhance the ways you are doing your job over time. Without this information, it’s tough to get a real grasp on choices being made. And without this information, you’re ultimately left hoping the company travel company you’re operating with really has your bottom line in mind. One of the boggest advantages of using a digital travel solution means gaining access to the mounds of information chock packed with valuable metrics. Flight prices, hotel stay frequency, travel frequency, hidden fees and many more are easily accessible, making it simple for you to create better decisions more often — think better allocated funds or higher ammo for your next negotiation with a frequented hotel or airline.

Streamlined Processes:

Clarifying, initiating and finalizing a travel request may be a method that’s usually much longer than it must be. Whereas the end results is same, travel managers aren’t in the driver’s seat for most of the manner which means there’s a lack of efficiency and a loss of savings because of information regarding transportation choices being limited. Making booking processes easier returns that control to those doing all the significant lifting you. By doing so, you'll be more quickly check and compare flights and accommodations, typically getting a way better worth while not having to struggle through multiple emails. And since employees can book their own journeys as well, autonomy and satisfaction area both enhanced — much to the benefits to the company as whole.

The Value of Integrating your Travel and Expense Solution:

When it comes to business costs, travel and expense is at the highest. By combining travel and expense into one solution, organizations will automate capture employee spend and processes in one place. That way, you'll be able to access integrated control costs, spend information and deliver a better user experience.

• Simplify forecast, budgeting more accurately and improve vendor negotiations
• Make smarter, data-driven selections with a complete spend image.
• Save time by flowing booking information into expense reports automatically.
• Flag policy compliance violations automatically.

A More Cost-Conscious Culture:

A majority of small business travellers (91%) spend more on hotel rooms and room service, meals than when they travel on personal cash. This typically happens as a result of employee and employer interests aren’t aligned. Worse yet, this contributes to adversely affecting the bottom line.

Digital travel solutions provide more visibility about budgeting necessities and also the company policies that form their basis, a boon to both the travel managers and employees they manage. This helps keep the main focus of both on the more important things, like efficiency and comfort, that allow employees to the perfect job they can while on the road.

Reduced travel expenses:

Balancing the comfort of your traveling staff with the concerns of your company’s budget requirements is a difficult task. With traditional business travel solutions, under and overspending is common as static budgets don’t adapt to constantly fluctuating costs. As a result, money is left on the table, money you'll be probably consider of a million ways to better use.

This doesn’t have an effect on digital company travel solutions, though. Since they're constantly connected, they'll use dynamic budgets rather than static budgets to take into consideration both real-time pricing information and your company’s travel policies. With this combination, you can rest assured that budgets are continually being met, matter what.